Label the position’s actual status and preserve supporting records. Do not present negotiations or a recruiting budget as a completed employment arrangement.
Explain who currently performs the task
A reviewer needs to distinguish present operating support from planned capacity. Identify which duties would remain with the transferee if the hire does not occur. That factual account is more useful than silently keeping an unavailable worker in the chart.
A current organisational chart with names, titles, and reporting lines; a written position description for each report; payroll or contracts confirming the positions exist; approval limits; and examples of hiring, review, or dismissal decisions the applicant made. For a purchase of an existing U.S. dealership that means the signed and closed share or membership purchase agreement, the updated ownership ledger, a chart showing the percentage held by the Canadian parent, and the U.S. entity's state registration and tax identification. Separate the foreign job into dated phases and prove each with contemporaneous material: employment agreements, payroll, performance reviews, organization charts, budgets, approvals, calendars, and records showing who performed daily operations.